Terms & Conditions By artist/owner/manager/Exhibitor/representative ("Exhibitor") submitting this application to participate at the Oddities & Art Market ("OAM"), Exhibitor is providing an electronic signature that Exhibitor has read, agrees to and accepts the following terms and conditions, rules/regulations/requirements/policies and to hold harmless, all as set forth below: - Exhibitor fees are to be paid in advance of event. - Artist fee is $75 (USD) per 10'D X 10'W OUTDOOR Space. Exhibitor fee is $125 (USD) per 10'D X 10'W INDOOR space. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. - Vendor fee is $75 (USD) per 10'D X 10'W OUTDOOR Space. Exhibitor fee is $125 (USD) per 10'D X 10'W INDOOR space. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. - Food Truck/Food cart/Food vendor fee is $250 (USD) per vehicle/cart. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. - Exhibitor agrees to payment in full required to hold each space no later than October 1, 2024. Once payment in full is submitted, all sales are final. No refunds will be issued. EACH 10’D X 10’W ARTIST/VENDOR SPACE INCLUDES: - Two (2) day passes/wristbands which allows entry and reentry into the event. Wristbands must be worn at all times. No wristband… NO ENTRY. NO EXCEPTION. - 10x10 space outdoor or indoor depending on what is purchased by exhibitor - Electricity, can be provided for a fee of $15, Exhibitor agrees to supply your own extension cords and power strips - Exhibitor will have an image of you and/or your work and a contact link posted on expo website once your application is completed/paid in full. We will also post on our social media accounts. (Please follow email directions once confirmed on how to email OAM photos) CHECK-IN/ SET-UP: Exhibitor, or a representative from Exhibitor's shop, agrees to check in and set up on Saturday, October 12th from 7am-10:30am. REQUIREMENTS: - If Exhibitor is adjacent to an unaffiliated Exhibitor, and either Exhibitor wishes to remove side rails - BOTH Exhibitors will need to approve this modification. If both Exhibitors do not agree, the side rails shall remain as originally set up. - Due to fire code requirements, Exhibitor agrees not to modify booth size (especially into isle ways). - Exhibitor agrees not to tape, nail, staple, puncture, paint, draw, sticker, or affix any materials to convention center property, either inside or outside of booth. Exhibitor agrees that any damages to convention center space by Exhibitor will cause Exhibitor to reimburse the convention center or Access Art for any/all damage repair/replacement/reconstruction. - Exhibitor agrees to operate under all City/County/State laws and guidelines. OAM does not have control over local or state governments. - If Exhibitor is sharing a booth, OAM reserves the right to approve ALL Exhibitors a minimum of 30 days prior to the show. -Exhibitor agrees to notify OAM of ANY changes are made to any attending Exhibitors/representatives for any booths. - Exhibitors /Exhibitor wristbands must be worn at all times by all individuals working at the space/table. Wristbands may not be sold, loaned, or otherwise transferred to individuals who are not working for you. --Wristbands are for Exhibitors only, and all workers/Exhibitors in the booth must be wristbanded. Wristbands and badges are are NOT to be used for your customers. -Uniformed attendants, models and other employees must remain within the booths occupied by their employers. Any and all advertising distribution must be made from Exhibitors only from within his or her booth. -The use of devices for mechanical reproduction of sound or music is permitted, but must be controlled. Sound of any kind must not be projected outside of the exhibit booth. Exhibitors are specifically prohibited from employing any carnival type attraction, animal or human, or from operating such noise-creating devices as bells, horns or megaphones. OAM reserves the right to determine sound interference with others and Exhibitor shall comply with any request by OAM to discontinue any such sound or music. - Exhibitor agrees that all payments received by Exhibitors are non-refundable. -Smoking of any kind is NOT permitted indoors (with in the facility) at any time. -NO firearms or weapons of any kind are not permitted anywhere on the premise, except by authorized law enforcement. - Exhibitor agrees to keep their booth space(s) clean, set-up and staffed during ALL show hours. - At conclusion of the event, Exhibitor agrees to ensure booth space is left the way it was found. Free of trash, debris, personal items, and especially any tattooing product or materials. Failing to do so places Exhibitor responsible for any fees that may be charged by the venue for the clean-up. - The Exhibitor agrees to hold harmless Access Art (OAM ), and/or any and all OAM sponsors, as well as hold harmless Access Art Inc, Martin County Fairgrounds, the City Stuart, Martin County, FL, and all of the above listed’s employees/volunteers and vendors from any and all types of liability, accidents, fire, theft, or any loss. If damage to convention center should occur, Exhibitor will be held responsible for the full amount of replacement/repair/reconstruction expenses. Exhibitor agrees to protect and keep harmless (OAM ), Access Art Inc, Access Art Inc, Martin County Fairgrounds, the City Stuart, Martin County, FL, and all of the above listed’s employees/volunteers/sponsors/vendors from any and all claims for damages or suits which may arise from injury, loss, fire, damage, theft to property or person occurring before, during and after the event, or within the area occupied by the exhibitor. - Exhibitor agrees that non-compliance of any of the above can or may result in Exhibitor's removal from the event, either prior to or during the event. - Exhibitor agrees that removal of Exhibitors from the event, either prior to or during the event, is at the sole discretion of OAM , wherein all deposits and/or payments will be forfeited. Warranties OAM makes no representations or warranties, express or implied, regarding the number of persons who will attend the Event or regarding any other matters. Exhibitor hereby recognizes that cancellations in appearance, or attendance, of guests, celebrities, talent, companies, groups, organizations, or associations is a common occurrence. Thus, OAM makes no representations or warranties, express or implied, regardless of announcement or promotion, of the attendance, or appearance of any guest, celebrity, talent, company, individual or group to attend, or appear, at OAM. Cancellation of the Event a. Cancellations in Which Artist Share of Event Losses. If Organizer cancels the Event due to circumstances beyond the reasonable control of Organizer, then Organizer shall refund to each Artist its Space rental payment previously paid, minus each Artist’s pro-rata share of all Event Costs and Expenses incurred, in full satisfaction of Organizer's liabilities to Artist. i. Pro-rata share shall be determined by the total number of booth spaces sold at the time of the event cancellation. ii. Under this section, in the event of cancellation beyond the reasonable control of Organizer, and the Event Costs and Expenses incurred exceed the value of the total number of booth spaces sold, No Artist shall be liable for a loss in excess of their respective total number of booth spaces purchased. b. Right to Re-Organize Without Penalty. Organizer reserves the right to re-name, re-locate, change the hours of the Event, or change the dates on which Event is held, or any combination of changes. If Organizer changes the name of the Event, relocates the Event to another event facility within forty (40) Miles of the original location, or changes the hours of the event, or changes the date(s) for the Event to dates that are not more than thirty (30) days earlier or thirty (30) days later than the dates on which the Event was originally scheduled to be held, or any combination of changes thereof, no refund shall be due to any Artist. c. Right to Cancel Event. If Organizer elects to cancel the Event for reasons, which would not be covered by any reason other than previously described in this paragraph, Organizer shall refund to each Artist his entire exhibit space rental payment previously paid, in full satisfaction of any and all liabilities on the part of the Organizer to Artist. 11. Directory Listing, Marketing, and Promotional Materials a. Artist expressly grants to Organizer a fully paid, perpetual non-exclusive license to use, display, and reproduce the name, trade names, product names, and logos of Artist and images of Artist products in a Directory Listings, and promotional announcements, in any media including both those media existing, and those net yet invented, for the sole purpose of promoting a past or future Event. b. Artist expressly agrees that during the installation, open to consumer hours, and dismantling hours of the event, Organizer may photograph Artist 's space, exhibit, products, and all personnel, and use such photographs for any Organizer promotional purpose in any media including both those media existing, and those net yet invented, for the sole purpose of promoting a past or future Event. Adult Material, Nudity, & Obscene Material Artist must give express notice prior to the signing of this Agreement as to whether he/she/it intends to offer adult, nudity, or obscene material, by initialing one of the below. Artist agrees that no adult material will be visible to, sold to, or handled by any persons under the age of 18. All adult, nudity, or obscene material must be either behind the table(s), or if displayed on a table or display rack, bagged and covered so that minors may not open it. _____ I Will NOT offer or exhibit adult material, nudity, or obscene material. _____ I WILL offer or exhibit adult material, nudity, or obscene material. I have read and understand the Florida civil and criminal Statutes and all federal, state, and local ordinances regarding display, transport, and sale of such materials, and I am solely responsible for compliance with the laws and regulations thereunder. The agreement to terms and conditions provided during the online application process is also binding to the rules in this document, and all exhibitors were provided with this document prior to purchase of space, and made aware they were agreeing to these terms with the purchase of their booth or table.